The Coding structure has been set up to identify same name accounts and assign Codes by increment. The Password
field is essential for Loging On
(view...) . All details from your Personal Record will be stored in the Login Form for use when Sending Email
(view...) . This file has only been designed for a single user, at this moment, a Server version will soon be
available.
The Contact field also gives a drop down list of Company Contacts for quick entries
(view...). It is best when entering just Friend Names to also put their Name in the Company field, as this will
enable proper Coding of Records and show in the Reminders Form
(view...) . Here again, the Coding structure is by Name Increments. To avoid extra 'Key Strokes', clicking
the 'Get Contacts' button will initiate Outlook in the background and download all Items from the 'Contacts' folder
(view...). However, you will then have to "Start at the First Record" and PageDown through each Record
Copying and Pasting the Company Name on to it's self. This will activate Coding of each Record. If you have
your computer connected to the phone line and are able to make calls from it, entering the contact numbers here will
allow allow automatic entries into the Reminder records
(view...). If filled in, the Email Address will be used when sending the Message rather than the Contact Name
(view...).
After Loging in you are taken here. You can adjust settings; get Contacts from Outlook
(view...) ; Intiate Outlook (with the settings on Send and Receive Mail on Start and every 4 mins) to receive mail
(view...); initiate a form to view a list of the Subject Line from your mail after using the receive function; or initiate the
Company, Employee and Application Record forms.
Timer Settings - You should set up your Break Time
Scheduler by clicking. This will make visible fields for both the Period Timer and an 'Anti Virus' scheduler
(view...). Choose the best period to suit your needs, you can change this as you go along or even reset the
timer by clicking 'Restart' or the Period indicator. If you select to run your Anti Virus program, it will start
when the Reminder for your Break Time pops up
(view...).
Anti Virus Application
Double click to Add/Edit Locations for your Anti Virus and other Programs you wish to initiate from within the Reminders
Tab. The Drop down list will show only Programs with the Anti Virus Check box ticked
(view...). If you wish to start any other program rather than the Anti Virus at Break Time, you should tick it as
Anti Virus.
Folders to Check
Exiting out of this field will add your entry to and update the drop down list
(view...). Check your Virus program folder to find the Executable Dos Scan file. Run a MsDos window, drag
and drop the file into the window and add (space)/? to the end then enter
(view...). A Help list should give you the Switches needed to run that Virus Scan efficiently. Type those
Switches into this field and Set your Timer for 30 mins to test, to satisfy quick result... copy the Application Path
entry from the Anti Virus Application form and paste it into the Run Command from your Start Menu. Then copy and
paste to the end the Folders to Check entry and run. This usually brings up any errors as does Windows Scheduler.
Empty Login Log on close
Select to keep data entries low and get faster performance with lower resource usage.
Outlook Mail Receive Settings
Click to make visible Timer Periods for initiating Outlook in the background and a Timer Form which on closing will get a
list of the Subject line from the Outlook Inbox. The number of messages in your Inbox will be displayed on the
'Main Screen'. To view the List Click 'Number of Messages in Inbox', which will intiate the list form and hide the Main
Screen. Here you can choose to Open Outlook as I found I could only view one Message at a time using the SYS Tray Icon
(view...).
Reminders Records
Each new record is given a 15 mins Default, when changing you will have to keep the same format as this is necessary for
the function
(view...). Enter or choose from the drop down list, your contact and either their Home, Work or Mobile Number
will be automatically inserted in the Phone field in that order should you only have one and not the other. The
Subject Line has a drop down list to speed duplicate entries and is automatically updated after each new entry
(view...).
Reminder Warning
This will display the number of Reminders Due coupled with the fact that you can not minimize until all Due Reminders
have been closed or given a new time. Click here to view the List of Open reminders. You can gain quick
access to individual records using the list or close them as you wish
(view...).
Message
If you wish to send the Message via Email, then you can start it in that manner
(view...).
Related Document
Click here to create a link to any given Document on your system then Tab out of the field and by clicking again the
document will be opened
(view...).
Application to open
This gives a drop down list of entries made in the Anti Virus Programs form
(view...). By only filling in this field and click the picture at the far right, you can initiate any of the
given programs. If you find that there is an error in the path, you can either Duble Click here and an
updateable-on-exit field will be made visible
(view...) or use the Anti Virus Programs form.
Document to open
The default entries in the drop down list will allow you to start Outlook Tasks and Folder Views. Enter the
correct path to the file you wish to open and on exit the drop down list will be updated
(view...). To edit the drop down list you will have to Maximize the Database window and open the Table named
'Applications'.